OSHA recordkeeping software helps covered employers maintain injury and illness records, generate required forms, prepare annual summaries, organize establishment-level data, and manage electronic reporting workflows. Covered employers generally use the OSHA recordkeeping forms, including the OSHA 300 Log, Form 301 Incident Report, and Form 300A Annual Summary.
Each recordable injury or illness must generally be entered on the OSHA 300 Log and Form 301 within seven calendar days after the employer receives information that the case occurred. Form 300A summarizes the year's entries, while certain establishments also submit required injury and illness information electronically through OSHA's Injury Tracking Application.
OSHA recordkeeping is governed primarily by 29 CFR Part 1904. Software used for this purpose should make it easier to maintain accurate establishment-level injury and illness information while preserving the details required by OSHA.
The OSHA 300 Log records qualifying work-related injuries and illnesses. The 301 Incident Report contains additional information about individual cases. The 300A Annual Summary totals the year's recordable cases and must be certified and posted from February 1 through April 30 for covered employers.
OSHA permits employers to maintain equivalent electronic records when they contain the required information, remain readable and understandable, and follow applicable recordkeeping requirements.
A recordable injury or illness generally must be entered on both the OSHA 300 Log and Form 301 within seven calendar days after the employer learns that the recordable case occurred. This makes incident intake, classification, documentation, and form generation important parts of a recordkeeping workflow.
Cases become recordable when they meet applicable work-relatedness, new-case, and recording criteria. General recording criteria include death, days away from work, restricted work or job transfer, medical treatment beyond first aid, loss of consciousness, and certain significant diagnoses.
Electronic submission requirements apply at the establishment level.
Establishments with 250 or more employees that are required to keep OSHA injury and illness records and are outside the applicable exempt-industry list must submit Form 300A information. Establishments with 20–249 employees in designated Appendix A industries also submit Form 300A data.
Establishments with 100 or more employees in designated Appendix B industries have additional requirements to submit specified information from Forms 300 and 301. Required annual submissions are made through OSHA's Injury Tracking Application by March 2 following the calendar year covered by the records.
Employers must generally retain OSHA 300 Logs, 300A summaries, 301 Incident Reports, and applicable privacy case lists for five years following the end of the calendar year covered by the records.
Stored OSHA 300 Logs must also be updated when newly discovered recordable cases emerge or when the classification or outcome of an existing case changes.
Part 1904 records must remain accessible when OSHA or another authorized government representative requests them. Section 1904.40 establishes a four-business-hour production requirement for required records.
Digital recordkeeping gives safety teams a structured way to retrieve, organize, and reproduce establishment-level documentation when required.
A recordkeeping platform should support the workflows surrounding injury and illness documentation and help teams manage required records efficiently.
Useful capabilities include:
Safety teams can add context to recordkeeping data by monitoring recordable injury statistics alongside leading safety indicators.
Voxel is an AI-powered industrial intelligence platform that helps organizations proactively identify and reduce safety and operational risk. The platform connects to existing camera infrastructure and transforms everyday video into continuous insights about conditions involving people, vehicles, equipment, PPE, ergonomics, and the workplace environment.
For OSHA recordkeeping programs, Voxel strengthens the upstream safety process surrounding recordable incidents. Teams gain continuous visibility into recurring risk patterns and can connect those insights with corrective actions, ownership, coaching, and reporting.
Voxel's safety solutions support industrial teams across several safety categories. Its ergonomics monitoring can identify improper bending and overreaching, while PPE monitoring provides visibility into configured protective-equipment requirements.
Vehicle-related applications include forklift and vehicle safety, covering configured conditions such as speeding, unsafe stops, vehicle-pedestrian proximity, piggybacking, and other behaviors relevant to industrial environments.
OSHA logs provide structured injury and illness outcome data. Voxel adds continuous insight into conditions and behaviors developing throughout daily operations, giving safety teams more information to support injury-reduction efforts.
Teams can use leading indicator data to identify recurring patterns by location, time, site, or risk type. The platform then connects those insights with corrective actions, deadlines, follow-up, and coaching.
Voxel's Actions workflow creates a structured path from identified risk to resolution, helping organizations connect daily safety intelligence with broader safety-performance goals.
The Americold customer story includes a 70% reduction in injuries, elimination of lost-time days from 288 to zero, $1.1 million in EBITDA savings, and elimination of OSHA citations at the featured facility.
Piston Automotive reduced vehicle safety incidents by 86% within three months and reduced no-stop-at-end-of-aisle incidents by 92%. The deployment also surfaced a 60% material-handler utilization rate that supported operational decision-making.
Voxel incorporates privacy and enterprise security controls throughout the platform. It does not use facial recognition and supports face and body blurring, role-based access, SSO, TLS 1.2 encryption in transit, AES-256 encryption at rest, and SOC 2 Type II controls. Voxel's approach to SOC 2 compliance provides additional detail about its enterprise security program.
EHS Insight provides dedicated OSHA recordkeeping functionality within a broader EHS platform. Incident information can feed Forms 300, 300A, and 301 while related corrective actions and investigation information stay connected with each case.
EHS Insight organizes incident information into OSHA recordkeeping workflows while keeping investigation and corrective-action information connected. Its multi-site capabilities support employers managing injury records across several establishments.
Intelex offers OSHA injury-reporting functionality alongside incident management, investigations, corrective actions, and enterprise EHS analytics.
Intelex can produce OSHA-ready forms from incident information while connecting individual cases with investigations and corrective actions. Its enterprise structure supports organizations coordinating recordkeeping across multiple establishments.
J. J. Keller Safety Management Suite combines OSHA incident recordkeeping with safety-management resources and regulatory guidance.
Incident-tracking workflows help users evaluate recordability, organize case information, generate OSHA forms, and prepare information for electronic reporting. This supports employers managing both case classification and required documentation.
VelocityEHS combines OSHA recordkeeping with incident management and broader enterprise EHS workflows.
Incident information can populate OSHA forms while investigations and corrective actions remain connected with each case. Its multi-site structure supports organizations coordinating recordkeeping across facilities.
KPA Flex includes OSHA case-management functionality alongside safety forms, training, dashboards, and corrective-action workflows.
KPA Flex brings OSHA case information into the same environment as broader safety documentation, training, and corrective actions. Establishment-level management supports organizations maintaining records across multiple operating locations.
Vector EHS Management includes OSHA recordkeeping automation within a broader safety and compliance platform.
Incident information can feed required OSHA forms while related corrective actions and safety-performance data remain part of the same workflow. Mobile functionality also supports field-based incident documentation.
Benchmark Gensuite provides incident-management and injury-recordkeeping workflows for multi-site EHS programs.
Benchmark Gensuite supports organizations managing injury and illness information across business units and facilities. Centralized workflows can standardize how cases are reviewed, documented, classified, and incorporated into OSHA records.
SafetyAmp provides incident-management workflows with OSHA regulatory reporting capabilities.
SafetyAmp connects OSHA form preparation with incident investigations and corrective-action workflows, allowing supporting information to remain associated with individual cases throughout the documentation process.
300log is a specialized recordkeeping platform centered on OSHA Part 1904 workflows.
300log focuses on maintaining OSHA injury and illness records, organizing establishment information, and preparing required data for annual electronic reporting.
OSHA 300, 300A, and 301 records give safety teams a structured view of work-related injuries and illnesses across an establishment. Reviewing this information over time can help teams identify recurring patterns involving injury types, departments, tasks, days away from work, restricted-duty cases, and other recordable outcomes.
Recordkeeping data can also support broader safety planning. Trends in recordable cases can help organizations identify where additional coaching, process changes, engineering controls, or operational attention may have the greatest impact.
Combining these lagging outcomes with leading safety indicators gives teams a more complete view of workplace risk. Organizations can evaluate formal OSHA records alongside the conditions and behaviors developing throughout everyday operations.
OSHA Forms 300, 300A, and 301 capture qualifying work-related injuries and illnesses. Voxel gives safety teams continuous visibility into leading indicators that can help explain how those outcomes develop across daily industrial operations.
Voxel uses existing camera infrastructure to identify configured workplace conditions involving ergonomic risks, PPE practices, vehicle safety, spills, obstructions, equipment interactions, and workplace-area conditions.
Organizations working to reduce OSHA recordables can use Voxel to connect continuous safety intelligence, corrective actions, coaching, and formal safety-performance measurement.
OSHA 300 Log software helps covered employers record qualifying work-related injuries and illnesses, maintain Form 300 entries, prepare Form 301 Incident Reports, complete Form 300A annual summaries, organize establishment-level information, and prepare required electronic reporting data. Electronic systems can support these processes while keeping case information and required documentation organized.
A recordable injury or illness generally must be entered on the OSHA 300 Log and corresponding Form 301 within seven calendar days after the employer receives information that a recordable case occurred. Structured incident workflows can help keep case information, classification, and resulting forms connected.
OSHA 300 Logs, 300A annual summaries, 301 Incident Reports, and applicable privacy case lists generally must be kept for five years following the end of the calendar year they cover. Stored OSHA 300 Logs must also be updated when newly discovered cases or changes to previously recorded cases require revisions.
Electronic submission requirements depend on establishment size and industry classification. Establishments with 250 or more employees that are required to maintain OSHA records and are outside applicable exempt industries submit Form 300A information. Establishments with 20–249 employees in designated Appendix A industries also submit Form 300A information, while establishments with 100 or more employees in designated Appendix B industries submit specified Form 300 and Form 301 case information in addition to Form 300A.
Voxel strengthens the safety program surrounding OSHA recordkeeping by providing continuous visibility into leading indicators involving ergonomics, PPE, vehicles, pedestrians, equipment, and workplace areas. Its safety intelligence platform helps teams turn those insights into corrective actions, coaching, and trend analysis while injury and illness outcomes remain organized through established OSHA recordkeeping processes.
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